I have a confession to make. I am a complete and utter mess when it comes to my gmail inbox before. I get so many emails every day that it’s impossible for me to keep up with them all and organize them properly. Thankfully, there are some easy ways to minimize the clutter in your inbox and keep everything under control so you can focus on what really matters: work!
Make your gmail inbox less noisy by turning off email notifications from specific labels and higher priority senders.
I’ve been using Gmail for more than a decade. In that time, I’ve learned that the way you organize your inbox can make it feel less noisy—or even more chaotic.
If you’re like me and don’t want to receive notifications every time someone sends a message or label in your inbox, here’s how to keep them turned off.
Turn off notification settings for specific labels:
If you have multiple labels in your Gmail account, chances are high that some of them will send messages when they receive new emails. If those emails aren’t relevant or important enough for you to see immediately, there’s an easy solution: simply turn off notifications from each of those labels individually. This is especially useful if one specific label is sending out messages at all hours of the day (or night), which could distract from what’s most important for your workday. To do this follow these steps: 1) Select which label(s) need disabling; 2) Click “Settings” icon from above bar; 3) Under Notifications select “Off”; 4) Click Save Changes button at bottom once finished disabling all necessary notifications
Use filters in your gmail inbox to automatically label and organize emails you receive.
You can use filters to automatically label and organize emails you receive. For example, if you want all your sales emails to be labeled “Sales Email” and appear in one folder, create a filter where the subject line is “*Sales email*” (without quotes). Then, select which folder you want those emails sent to by clicking the dropdown menu next to “Move it here.” You can also create filters based on other characteristics of an email, like who it’s from or what keywords are in the subject line.
You can create as many different filters as you’d like—you’ll just have to go through each of them and select the new folders you want them moved into after they’re created.
Create a Happy Birthday label and add it as a filter whenever you get a notification about a friend’s birthday! This way, you’ll always remember their special day.
- Add a birthday label.
- Add the birthday label as a filter.
- Add the filter to the birthday label (you can do this by clicking on “add filter” in the actions dropdown menu).
- Now you’ll receive notifications about your friends birthdays when they occur!
Create a Travel label for all your airline confirmation emails, hotel booking vouchers and other travel documents.
Create a Travel label for all your airline confirmation emails, hotel booking vouchers and other travel documents. This is one of the best tips we can give you to keep your inbox organized. Create an Outlook folder called “Travel” and add all the emails that contain information about your upcoming trip to this folder. If you have multiple trips planned in the future, create additional folders under “Travel” for each location. This way, when you need to find a specific piece of information later on, it will be easy to locate in one central location rather than having to search through dozens of emails or attachments. You can still access these documents even if they’re not currently in front of your screen!
If you use Outlook as your email client, it is possible to create a Travel label for all your airline confirmation emails, hotel booking vouchers and other travel documents. This is one of the best tips we can give you to keep your inbox organized. Create an Outlook folder called “Travel” and add all the emails that contain information about your upcoming trip to this folder. If you have multiple trips planned in the future, create additional folders under “Travel” for each location.
Create a Shopping label for all your shopping receipts and order confirmations so that they don’t clutter up the main area of your inbox.
- Sign in to your inbox and select the “Labels” tab.
- Click “Create a new label” and give it a name like “Shopping.”
- Now when you get a receipt or confirmation of an order, add the email to this label instead of the main part of your inbox. The label will appear in your inbox with all other messages so that when you need to access it later on, it’s easy and can be found quickly!
-Use a folder system. If you have hundreds (or even thousands) of emails in your inbox, then it can be hard to find what you’re looking for. This is where folders come in handy. Create folders with names that are relevant to the types of messages you receive: “Shopping,” “Travel,” or “Social Media.” You can also create subfolders within these categories if there’s an email from a specific company or individual that keeps coming up that you want to keep separate from others like it.
Create an Archive label if you want to keep your entire inbox clear and organized by moving all your non-priority emails there. You can still access them when you need to!
You can create an Archive label by clicking the gear icon in the upper-right corner of your inbox and selecting “Labels.” A list of labels will appear. Click “Create new label,” give it a name, and click “Create.” You’ll then be able to choose whether or not you want that label to appear on top of all others (the default setting), or if you’d prefer that it appear as just another folder under Inbox.
Once you’ve created your archive, go through all of your non-priority emails and move them into it by dragging them over or selecting them one at a time and clicking Archive at the top right corner of each message you select. You can always move archived messages back into their original folders if necessary—just drag any message out of the archive folder; when asked where to put it, choose Inbox by holding down Ctrl + Shift + V on Windows or Command + Shift + V on macOS; then click Move Here!
Like this? Read more about how we organize our inboxes here!
Avoid dealing with a disorganized gmail inbox by using filters, labels, notifications and more.
You can avoid dealing with a disorganized gmail inbox by using filters, labels, notifications and more.
If you want to keep your inbox organized and free of clutter, then use filters, labels, notifications and more.
For example, you can create a filter that automatically moves emails from certain senders and labels them as “Important” or “Not Important.” The same goes for creating filters and labels for specific topics or projects. Once you create these filters and labels, they will be applied to any email that fits the criteria (for example, emails sent by your boss).
You can make your inbox less noisy and more organized by using filters, labels and notifications. For example, if you receive a lot of emails each day, setting up a filter will automatically label them as unread so that they aren’t mixed in with everything else that’s already there.